Last Day*

Name (First, Middle initial, Last)*

First Last

Department*

Department Supervisor

What Department are they in?

Who were they be reporting to?

Supervisor's Email Address*

Where does the employee sit?*

Try to be as specific as possible

Phone and Voicemail

Delete voicemail & Rename phone extension to "Available"
Give Voicemail access to another employee
Forward Phone

Please check all that apply

I authorize CIT to give Voicemail access to:

Enter Employee Name

Forward Phone to:

Enter Employee Name

Email

Delete email
Give email access to another employee
Other

Please check all that apply

I authorize CIT to give email access to:

Enter Employee Name

IMPORTANT Note!!!

Access to terminated employee email and files/folders is limited to 30 days. After 30 days the email account, user account, and files will be removed for audit and security reasons. From then, all incoming email to terminated will be rejected as undeliverable. On rare occasions, access can be extended beyond 30 days but will require DIT approval and extension limited to 30-day increments at the discretion of the DIT. Thank you for keeping our network safe and secure.

Do the following with employees email

Enter what you would like to see happen with the employees email

Home Drive files

Archive Files and folders
Give file and folder access to another employee
Other

After 30 days the user's home drive files (F:\ drive) will be archived and removed from the server.

Do the following with employees F:\ drive files and folders

Enter what you would like to see happen with the employees F:\ drive files and folders

Access to email is limited to 30 days. After 30 days the email will be archived and the email user account will be deleted.

Other details

Please provide any other details about this termination process the IT team may need to know.

Hebrew College Leaver Form

IMPORTANT Note!!!

Access to email is limited to 30 days. After 30 days the email will be archived and the email user account will be deleted.

Hebrew College

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